Your entire clinic, run for you.
New patients cost more every year, and your profit is in the ones who already trust you.
Management, marketing, follow-ups, reviews, supplies, staff and money, all integrated and all done for you. No setup, no settings, no writing texts or messages. Nothing goes live until you approve it.
Built to pay for itself. A few recovered bookings a month can cover the monthly.
Free consultation. $2,500 scoping, credited to your build. Builds from $10,000, then from $1,500 a month for AI, hosting, updates, security and 1,000 SMS credits.
Built to HIPAA standards, with a signed BAA.
Tap the orange dots on the screens for details.
Personal follow-ups that fill your book.
It writes text, WhatsApp and Instagram messages one patient at a time, using what each patient told you: their main concern, their skin, their schedule, the event they're getting ready for. Every message says why that patient got it.
Nothing goes out until you approve it. Every campaign is tracked to bookings and revenue, so you know which follow-ups actually pay.
It remembers what your patients tell you.
Concerns, sensitivities, preferences, life events and referrals, all on one card. Your front desk sees it before every visit, and every message uses it, so patients feel known, not marketed to.
Where aesthetic clinics quietly lose money.
No-shows with no deposit. Prepaid courses expiring unused and turning into refund requests. Promotions stacked past your margin. Add-ons done but never charged. Product used that never made it onto the bill. And the biggest one: first-time patients who never come back.
Your command center puts a dollar figure on each one, every week, and tells you who should fix it.
- No-showsDeposits and reminders sized to each patient's history
- Expiring coursesA nudge to book before prepaid sessions lapse
- Stacked promotionsFlagged before two discounts eat the margin
- Unbilled add-onsTreatment notes matched against the bill
- Product useUnits used matched against units billed
- Lapsed patientsPersonal follow-ups at the right moment
Know which treatments and specials actually pay.
Revenue isn't profit. Your screen shows profit per treatment and per chair-hour after product, staff time and card fees, and which specials bring in new patients without giving away your margin.
Profit per chair-hour
See which treatments earn the most for every hour a room is booked, and where to move your slots.
Specials that pay
Keep the offers that bring in new patients at a healthy margin, and drop the ones that lose money.
Software gives you tools. This gives you a finished system.
There's no shortage of clinic software. Each one does a piece, then hands you the settings, the templates and the writing. This is the whole thing, built around your clinic and run for you.
| Typical clinic software | Your command center |
|---|---|
| You set it up yourself | Built and connected for you |
| Settings, templates and workflows to configure | No settings. Your numbers, limits and messages are set up for you |
| You write the emails and texts | Every message written for each patient |
| One tool per job: booking, marketing, reviews, reporting | All in one, all integrated, on one screen |
| Built for every clinic | Built around yours, with anything bespoke you need |
| You check it when you find time | A brief every morning, and nothing goes live until you approve it |
One system runs it all:
- Bookings and reminders
- Patient memory
- Marketing and follow-ups
- Reviews
- Supplies and reorders
- Staff and commissions
- Money and reporting
- Privacy and compliance
Everything every command center comes with.
Connects to the systems your clinic already runs.
You don't switch software. Your command center reads from the booking, payment, messaging and accounting systems you already use.
- Booking & records
- Zenoti, Boulevard, PatientNow, Nextech, Vagaro
- Messaging
- SMS, WhatsApp, Instagram
- Payments
- Square, Stripe and your card terminals
- Accounting
- QuickBooks, Xero
- Reviews
- Google Business Profile and booking-site reviews
- Anything else
- If your clinic runs on it, I'll connect it.
HIPAA and patient privacy, built in.
- Built to HIPAA standards. Reminders never name a diagnosis, access is role-based, every action is logged, and I sign a business associate agreement (BAA) before connecting to anything that holds patient data.
- Role-based access. Staff see only what their role needs.
- Masked records. Patient details stay hidden on shared screens.
- Read-only connections wherever a system allows it, and every action logged.
- Privacy laws respected, including Japan's personal information law for clinics in Japan.
Four steps from first question to a system that runs for you.
- 1
Tell me about your business
2 minutesSeven quick questions about your business.
- 2
Free consultation
FreeWe find where the money leaks. If it isn't a fit, I'll say so.
- 3
Privacy and scoping agreement
$2,500, credited in fullPrivacy agreement + BAAMap of your systemsLeak estimateDraft of your screenFixed build price - 4
Build and run
From $10,000, then from $1,500 a monthBuilt, connected and run for you. You approve everything.
The scoping fee is non-refundable and is credited in full to your build when the build agreement is signed within 30 days.
What clinic owners ask first.
Do I need to change my booking system?
No. It connects to the booking, payment and record systems you already use.
Do I have to set anything up?
No. I connect your systems, set your numbers, limits and messages, and hand you a finished system. Your part is approving what goes out.
How is this different from clinic software I can buy?
Most clinic software does one piece and hands you the settings. This runs everything in one place, is built around your clinic, and is done for you.
Does it work with WhatsApp?
Yes. Follow-ups go out by text, WhatsApp or Instagram, whichever each patient prefers.
Who writes the messages?
Nobody on your team. Each message is written for a single patient, using what they told you, and you approve or edit it before anything goes out.
What does the monthly fee cover?
It starts at $1,500 a month and covers AI usage, hosting, updates, security, and 1,000 SMS credits a month. One credit sends one SMS segment. Larger groups are quoted in scoping.
What does the scoping agreement include?
A signed privacy agreement and BAA, a map of every system you run, an estimate of your money leaks, a draft of your own screen, and a fixed price for the build. The $2,500 is credited in full to your build.
Is the scoping fee refundable?
No. It is credited in full to your build when the build agreement is signed within 30 days of scoping.
What is an SMS segment?
A single text holds up to 160 characters in English, or 70 in Japanese or Chinese. Longer messages are split into more than one segment.
How are patient records protected?
Staff see only what their role needs, patient details stay masked on shared screens, connections are read-only wherever possible, and every action is logged.
Is it HIPAA compliant?
It is built to HIPAA standards. Reminders never name a diagnosis, access is role-based, every action is logged, and I sign a business associate agreement (BAA) before connecting to anything that holds patient data.
Can I start with one location?
Yes. Add locations whenever you like, and each one shows up on the same screen.
How long until it's live?
Most clinics are live within weeks of the discovery call.
Does it work in Japanese and Chinese?
Yes. Your screen and your patient messages work in English, Japanese and Chinese.
Start with a free discovery call.
Tell me how your clinic runs today. I'll show you where the money is leaking and what your screen would look like.
Free consultation. $2,500 scoping, credited to your build. Builds from $10,000, then from $1,500 a month for AI, hosting, updates, security and 1,000 SMS credits.